Top Task Management Tools

Task management refers to all processes involved in the movement of tasks through various phases until they are completed. Such connected processes include planning, execution, reporting, etc. Task management practices allow better team collaboration, create enhanced transparency over work processes, and offer improvement insights.

Organizations are under pressure to become more efficient and effective as they seek to deliver faster and better value in a competitive market. Therefore, it is essential that you have powerful and appropriate tools for managing tasks that allow you to visualize, prioritize, and analyze all tasks.

Listed below are the 10 best and most prominent task management solutions available today.

  1. Kanbanize
  2. TeamWork
  3. ProofHub
  4. Hive
  5. Smartsheet
  6. Monday
  7. Ayoa
  8. Quire
  9. Trello
  10. Asana

1. Kanbanize

Founded in Bulgaria in 2011, Kanbanize is now a multi-million dollar company providing the leading Kanban platform that makes business agility possible across an organization. Kanbanize is a trusted vendor for more than 1000 companies across the globe. Through its new-age capabilities for visualization, organization, and collaboration on tasks in a single hub (a Kanban board), the SaaS platform allows businesses to efficiently manage project work both on a team and portfolio level. The software offers powerful analytics and automation features that assist in decision-making and offer improvements. You will find that the software has an intuitive interface and a lot of onboarding materials to help you get started. Premium consulting and integrations services are available on-demand. For beginners in the Kanban field, however, the software may be a little complex due to its rich functionality.

Kanbanize has a Standard and an Enterprise offering, and the pricing starts from $179/mo per team of 15 users. Every subscriber is entitled to a 14-day free trial.

2. Teamwork

Teamwork is an Irish cloud-based software company founded in 2006 and headquartered in Cork, Ireland. The company creates task management and team collaboration software that serves over 20,000 companies. Teamwork offers a range of features and an intuitive interface, and it is specifically suited to teams that deal with client work because it includes billing and invoicing. The application has task lists, time tracking capabilities, file uploads, and messages. Teams can use it to achieve goals, communicate, and collaborate better. Teamwork’s project tracking and reporting functionalities can be improved.

Teamwork offers four account types: Free Forever (0$), Deliver ($10 per person per month), Grow ($18 per person per month), and an enterprise plan called Scale (custom pricing). All the paid plans include a 30-day trial.

3. ProofHub

ProofHub is a cloud-based solution for project management, project collaboration, resource management, task management, designed for teams. The company was established in 2011 by SDP Labs and it is based in Walnut, California. The solution serves over 85,000 users. Its key features include discussions, Gantt charts, tasks lists, calendars, chat, timesheets, and more. It comes with a reporting engine that allows generating custom reports and tracking of resource utilization and work progress. However, its integration capabilities are limited.

ProofHub offers exclusive discounts for nonprofits, a 14-day free trial with all features, and two paid plans – Essential at $50/mo and Ultimate Control at $99/mo.

4. Hive

Hive was established in 2015 by John Furneaux and Eric Typaldos. The cloud-based project management tool helps to connect a variety of work aspects through the use of task and resource management, collaboration, and analytics features. It also offers project and time management, automation features, and more and it integrates with over 1000 third-party solutions. The software is available for Windows and Mac and offers mobile apps for iOS and Android. However, mobile apps are reported to have reduced functionality compared to desktop applications.

Hive is available for free for individual use (Hive Solo) and offers two paid plans – Hive Teams at $16/mo and Hive Enterprise with custom pricing. There is a 14-day period for testing the software with unlimited access to all its features regardless of the selected plan.

5. Smartsheet

Smartsheet is a SaaS platform developed by Smartsheet Inc in 2006. The software allows organizations of all sizes to collaborate, assign tasks, track project progress, manage calendars, share documents. Its interface resembles a spreadsheet that offers basic functions like scheduling tasks, subtasks, activities, and advanced features such as visual timelines, and automated workflow capabilities. Smartsheet is suitable for managing projects, programs, and teams alike. There are rich resources and learning center information available to users. The spreadsheet-type of the interface may be overwhelming for new users. Another drawback is the lack of time-tracking capabilities.

Smartsheet’s Pro plan starts at $9/mo, the Business offering starts at $32/mo while the Enterprise plan has custom pricing. A free 30-day trial is available.

6., formerly known as dapulse, was founded in 2012 and it’s headquartered in Tel Aviv, Israel with a customer base of over 127,000 customers across the globe. With cloud-based software, teams and organizations can track projects and workflows, visualize data, and collaborate with each other. Monday allows users to manage projects using visuals, text, and data from multiple sources. It also offers tools for collaboration with other people on a project or team. The software comes with a highly customizable modern interface. The inclusion of templates is praised by users. The trial period is found limited to exploring the platform’s functionalities, and the pricing is on the high end.

Monday comes with a range of plans including an Individual free forever plan, Basic plan starting at $30/mo (3 licenses), Standard at $36/mo (3 licenses), Pro plan at $60/mo (3 licenses), and an Enterprise solution with a custom pricing. There is also a 14-day free trial.

7. Ayoa

Ayoa is a cloud-based software tool that includes task management, mind mapping, and instant messaging. The privately-owned company was established in 2011 in Wales and it is the evolution of the initial company product called iMindMap. The mind mapping software Ayoa offers checklists, notifications, task filters, task dependencies, a Gantt timeline view, and more. The tool is praised for its rich task management, collaboration, and mind mapping features. Although it lacks integration capabilities with third-party systems.

The platform’s pricing starts at $5.75/mo for its Mind Map plan. The most popular plan Pro starts at $10/mo and the Ultimate plan starts at $13/mo (all pricing is valid when billed annually). Ayoa offers a free 7-day trial.

8. Quire

Headquartered in Taiwan, Quire is a task management software that allows the breakdown of goals into more executable task lists. The cloud-based project management tool can help to create to-do lists and tasks to facilitate collaboration across teams. Some of Quire’s key features include Kanban boards, timelines, document management, tasks filtering, instant messaging, file sharing, project planning, and more. Quire offers a simplified project management platform that facilitates task management by making it easy to assign, filter, and prioritize tasks. Pricing is at the high-end and identified as a potential customer concern. 

Quire offers a free version for individuals and three paid plans: Professional starting at $10.95/mo, Premium starting at $18.95, and Enterprise $24.95. There is a free 30-day trial attached to all the paid subscriptions. 

9. Trello

The web-based tool Trello is a list-making application developed by Trello Enterprise in 2011 by Fog Creek Software which was sold to Atlassian in January 2017. This project management and team collaboration software is famous for its Kanban-style task boards. Its key features include workspace, calendar views, built-in automation capabilities, and more. The cloud-only product offers a user-friendly drag-and-drop interface for the management of day-to-day tasks. The Trello dashboards are praised for their ability to provide a comprehensive overview of projects’ tasks in a single view. The tool integrates with a wide range of third-party software. It is ideal for small teams; however, it lacks the capabilities for scaling the Kanban boards beyond teams.

Trello is available for free for individuals and offers three paid plans: Standard starting at $6/mo, Premium starting at $12.50/mo, and Enterprise at $210.00 annual price per user.

10. Asana

Asana is a SaaS platform designed to help team collaboration and work management. It was founded in 2008 by Dustin Moskovitz and Justin Rosenstein in San Francisco, California, US. The software key capabilities include task, document and resource management, scheduling, budget and expense management, workflow automation and more. Asana facilitates communication through instant messaging, project or team conversations, and task comments. Team members can also view real-time updates and create task dependencies. There is a learning curve and users report some lack in Asana’s integrations capabilities.

Asana is available for free for teams of up to 15 people. The paid plans include Premium starting at $13.49/mo and Business starting at $30.49/mo.

What Are the Benefits of Using a Task Management Tool to Track Tasks?

A task management tool is a type of software that allows you to organize tasks by assigning them to different people and tracking the progress of each one.

The benefits of using a task management tool are as follows:

  • It helps you prioritize your work.
  • It helps you plan your work.
  • It helps you manage your time better.
  • It helps you communicate with other people on the project more effectively.

What Is the Best Task Management Tool for Personal Use?

There are many different task management tools available to choose from and it can be hard to find the best one. The best task management tool for personal use depends on your needs.

Some people prefer using applications like Kanbanize because it is very visual, easy to use, and highly customizable. Others may prefer a more text-based approach, like Asana, because they can quickly scan through their tasks and deadlines without having to look at pretty pictures all the time.

What Is the Best Task Management Tool for Companies?

The best task management solution for companies also depends on the needs and requirements of the teams. There are many different types of task management tools, each with its own strengths and weaknesses. Kanbanize, for instance, offers rich automation and integrations capabilities that make it an ideal option for companies looking to easily scale business agility across the organization.

What Platforms Can Task Management Apps be Used in?

Task management apps are used for all kinds of purposes. They can be used to help you manage your personal tasks, team tasks, or even as a part of your business.

There are many different task management apps that you can use to accomplish your goals. Some are free and others require a monthly fee. Task management apps are used in a number of platforms, such as Windows, Mac, Android, and cloud. Kanbanize, for instance, can only be used as SaaS (Software As A Service) which is online software that can be accessed by the public or by a private group of users.

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