Daily stand-up meetings are a common occurrence in some companies, especially those that are technology-based. Depending on what company you work for, and the person calling the meeting, these meetings might also be called daily stand-ups, daily huddles or agile meetings.
There are many benefits to calling a stand-up meeting rather than a traditional conference table meeting.
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Keep the Stand-Up Meeting Shorter
A scrum meeting is defined as a “timeboxed event,” which means it’s kept within a short time frame of five to fifteen minutes. A meeting where participants sit around a conference table tends to run 34% longer than a stand-up meeting. Just because a meeting is longer doesn’t mean it’s more productive, either.
Stay on Top of Your Daily Huddle Topics
If you’ve ever sat through a meeting where people kept chasing down rabbit trails and talking about everything but what you were meeting about, you know how aggravating it can be, and how much time it can waste.
A short meeting requires focus. In addition, there are very specific questions that leaders of a stand-up meeting can ask to keep attendees focused on the task at hand.
Basically, there are three simple questions that each team member needs to answer during a daily stand-up meeting.
- What did I do yesterday?
- What will I do today?
- Are there any blockers that will slow down my progress?
You’ve likely noticed the trend in many offices where mobile desks and even walking desks are being installed. A mobile desktop allows you to adjust the surface to sit or stand. There is a reason for this trend.
Sitting down for long hours without getting up and moving isn’t good for one’s health. Those who sit for long periods have a 50% higher risk of dying and a 125% higher risk of complications such as heart attacks, diabetes, high blood pressure and extra fat. Even standing for a short period can get your blood flow pumping back to your brain!
Create a Sense of Team
Most companies have a stand-up meeting at the same time each day, and often at the start or end of the day. This time is not used for status updates, which can occur one-on-one with management at any time during the day or even be put in an inter-office email.
Instead, it’s a time for the team to bounce around ideas, to get feedback and to brainstorm.
It’s a great time to call out the extreme efforts or achievements of team members. However, be careful here, as you want to encourage those who are working hard or excelling in their specialty areas, but you also don’t want to overlook anyone or create hard feelings.
If you’re the one leading the meetings, try to pass the praise around. Find something to praise and encourage each person at one time or another. Every person on the team has something special to add, or they wouldn’t be working for your company, so figure out what their skill is and highlight it.
Keep your daily scrum short and to the point. Ask simple questions that keep the meeting pointed toward the main goal of a project, find out if there are any problems that need fixing and bounce around ideas for what needs to be done next to reach the goal. The end goal should remain in sight at all times.
With a little practice, a daily huddle will become something your team looks forward to each day!