Somabe is an industrial engineering company that designs and manufactures individual machines. Each machine order is different, and its development is managed as a project.
Six years ago, the company was facing several problems:
The situation was not sustainable. At that time, there was a change of management, and Aitor Eguren took the wheel of the company as General Manager.
To improve this situation, at first, Somabe decided to adopt Scrum. For a certain period, this approach worked at the team level. However, a year or so later, Aitor started realizing that although they were organized in departments, they needed to manage the entire workflow to improve the project outcome.
At the same time, it was necessary to break down the machine in assemblies to better manage their development and production and to reduce the large batches. Therefore, they choose to switch to Kanban and starter visualizing work with physical Kanban boards. Gaining a better overview, Somabes management realized the need for greater improvements in current work practices. Moving forward, they started evaluating digital Kanban tools that can help them introduce process improvements, achieve alignment on a company level, and bring business agility and robustness to the next level.
“We decided to use Kanbanize because we find it so easy to design and modify our boards. This allows us to continuously improve our process at no cost of adapting the solution.
Kanbanize helped Somabe break down work into smaller pieces by utilizing different card links options (parent, children, relative to one or multiple other Kanban cards).
Using these links types, Somabe achieved a hierarchical work-breakdown structure and introduced the Portfolio Kanban concept.
Starting to manage the work through interconnected Kanban systems allowed Somabe to create a more streamlined workflow and automate some of their routine actions with the help of the Business Rules Automation Engine or the so-called Runtime policies.
Automating workflows, visualizing dependencies, and integrating Kanbanize with their ERP, CRM, BPM, and other engineering tools allowed Somabe to gain real-time visibility into the projects of the company. This new level of transparency made the real capacity of each department also visible at a glance and allowed for better management of potential workload and planning issues.
“Kanbanize is the universal language of the entire company. Everyone understands and speaks it."
With its powerful analytics module, Kanbanize helped Somabe obtain an objective, data-based understanding of issues. This often demonstrated that problems were due to processes, not people, and encouraged a mentality of continuous improvement on all levels.
"Our main goal in adopting Kanbanize was to create transparency and increase visual communication throughout our region."
"Initially, I just want to track my deliverables, but mapping the workflow had a completely unintended, yet amazing effect: the team built a common understanding of how work gets done."
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